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Thursday, October 27, 2005

Easy way to delete stuff in Excel that can't seem to be deleted



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Another question someone just asked me went something like this: "I have an Excel worksheet that has a table of colored boxes for people to fill in data. But there are over 20 unnecessary pages of boxes and lines that I can't get rid of, no matter what I do. I can set the Print Area, but can't I just delete all this stuff?"

If you want to get rid of everything, including formatting and formulas from a particular row or column all the way to the end of the worksheet, you can do it by deleting the entire rows and the entire columns, rather than just the cells themselves. You remove the rows and the columns separately.

To delete every row from a certain point to the very bottom:
  1. Click the gray row header to the left of the first row you want to delete (the row number to the left of column A). The entire row will become highlighted.
  2. Press F5 to display the Go To dialog box (or click in the Name Box -- above the Column A header and to the left of the Formula Bar).
  3. Type 65536:65536, then press Shift + Enter. This will highlight all the rows.
  4. Right-click any of the highlighted row headers, then select Delete from the popup menu.

To delete every column from a certain point to the right end:
  1. Click the gray column header above the first column you want to delete (the column letter above row 1). The entire column will become highlighted.
  2. Press F5 to display the Go To dialog box (or click in the Name Box -- above the Column A header and to the left of the Formula Bar).
  3. Type iv:iv, then press Shift + Enter. This will highlight all the columns.
  4. Right-click any of the highlighted column headers, then select Delete from the popup menu.

Tuesday, October 25, 2005

What to do when Outlook Express gets really stuck

I got a call the other day from someone who had a message stuck in the Outbox of Outlook Express. The message wouldn't get sent, he couldn't delete it and he couldn't open it. To make matters worse, every time he tried to view the Outbox, OE would crash. He didn't have even half a chance to send or receive e-mail.

The good news is that each folder in OE is a separate file on the hard drive, though it isn't obvious where on the computer they are. If you delete one of these files, OE will create a new, empty one in its place.

Here are the steps:
  1. Select Tools/Options, then click the Maintenance tab.
  2. Click the Store Folder button.
  3. Select the entire path and name in the box. It doesn't look selectable, but it is. Just click and drag all the way through it (it will probably scroll when you drag).
  4. Copy (Ctrl + C).
  5. Click Cancel, then click Cancel again.
  6. Close Outlook Express.
  7. Open My Computer ( + E).
  8. Click in the Address bar or (Alt + D). If My Computer doesn't show the Address Bar, select View/Toolbars/Address Bar.
  9. Paste (Ctrl + V), then press Enter.
  10. Select the file called Outbox.dbx, the press Delete. Click Yes to confirm.
  11. Open Outlook Express. The Outbox will be empty.

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